Th real question here is; how did I become a girl scout leader? Yeah, I wondered the same thing. Those answers can be found over in this post.
The first meeting of troop 4698 went off without a hitch. More or less it was a getting to know you type deal. Unfortunately for me, there was so much information that I knew I was going to go completely bonkers if I didn't corral everything into one place. A dedicated binder to hold everything I needed from contact information to meeting info with room to house printouts, instructions, and all the crap that comes with being a troop leader.
Naturally, I turned to Plum Paper planners.
Tried and true PPP has never let me down and when I decided to look for help in organizing my girl scout troop, I knew Plum would have everything I needed. So off I went to build a custom notebook that would last not only through the last year of Daisies but also into the next two years of Brownies.
Let's take a look!
My notebook is housed in a Carpe Diem binder. I like this system because it allows me to punch and go as needed and add or remove as my troop grows. With PPP, I knew I could customize my cover (as well as the inside, keep reading) and I wanted something to separate my girl scout organizer from my every day planner (check out how I set up my April monthly and my quarter planning posts) so I chose to put our troop number and location on the front.
Now let's take a look inside!
I wanted relevant sections that I could add to if necessary. When PPP put out their meetings pages option for a notebook, I knew it would be perfect to use for organizing my girl scout troop.
The break down is as follows:
Obviously I use these to record important information (patches earned, who attended, event plans, etc.) from each meeting but I also use them to plan in advance. Often I will find an email in my inbox with questions relating to such and such the girls will be doing and so I write it at the top of the meetings page to make sure it is addressed at the next meeting.
With the girl scouts, virtually everything is tax deductible. Including my fuel when used to usher the girls back and forth to various events. We do a lot with the zoo and science center as well as within our community so I like having this mileage tracker as part of my girl scout troop organizing notebook. It lets me know just how far any one of us has gone, with whose children and where we went. A very handy add-on, indeed!
To Do Lists
Being a girl scout troop leader means that there are to do lists everywhere. I found myself making notes on the backs of pamphlets, in margins of the printouts we provide the girls, even on the back of my hand. A structured to do list was definitely going to be needed to keep my girl scout troop organized! I love the break down Plum uses to put each to do list page into quadrants so that I can label each section with a different category and keep myself sane.
Crucial. I am always needing to get a hold of my moms or plan various events around where we live. It's just smart to have this information on hand. Yes, I have all the phone numbers and emails stored electronically but let's be real here; how many phones/laptops/tablets do I go through in any given year? Exactly why I need pen and paper.
In the end, choosing a Plum Paper notebook for organizing my girl scout troop was probably the smartest decision I have made since finding myself involved in all this. I guess becoming an involved mom really does include everything!
Are you a girl scout mom? How do you stay organized with your kids activities? Any advice on how I can stay more on top of things and keep my girls structured? All help is appreciated!
See you in the next post